Every record.
Eleven seconds
or less.
Catalog turns the chaos of veterinary paperwork — vaccine certificates, surgical notes, rabies tags, boarding agreements — into searchable, shareable, instantly retrievable records.
VACCINATION RECORD
CANINE · RABIESPatient ID
Date Administered
Expiration
Administering Vet
Lot Number
Next Due
LAST ACCESSED 2026-02-24
SURGICAL DISCHARGE
FELINE · POST-OPProcedure
Surgeon
Anesthesia Record
Medications
Follow-up Date
Owner Signature
LAST ACCESSED 2026-02-24
BOARDING INTAKE
EQUINE · INTAKEOwner Contact
Emergency Vet
Feeding Notes
Vaccination Status
Insurance
Departure Date
LAST ACCESSED 2026-02-24
4.2s
Avg. record retrieval
98.7%
Compliance audit pass rate
12,400+
Active patient records
Zero
Lost documents since launch
Why paper and generic
cloud storage fail your clinic.
Toggle your practice size to see which rows matter most to you.
Feature
Paper
Generic Cloud
Catalog
THE SCENARIO
"A boarding facility calls at 4:47 PM — they need proof of rabies vaccination before they'll accept the owner's dog at 5:00 PM."
CATALOG WORKFLOW
Drag a scanned certificate → auto-tagged: Species: Canine, Type: Rabies, Expiration: 2027-03-15, Patient: #4821 → surfaces instantly in Compliance Dashboard.
AUTO-TAGGED AS
THE STAKES
Without instant retrieval, the boarding facility turns the dog away. The client blames your clinic.
THE SCENARIO
"Rabies compliance audits require every patient file to show current vaccination status. State inspectors don't wait."
CATALOG WORKFLOW
Every certificate upload extracts the expiration date → Compliance Dashboard shows red/amber/green by patient → exportable PDF report in one click.
AUTO-TAGGED AS
THE STAKES
A single non-compliant patient during a state inspection can result in a $2,400 fine and a mandatory re-inspection.
THE SCENARIO
"An equine vet is parked at a farm with no cell signal. The owner asks for the horse's dental records from last spring."
CATALOG WORKFLOW
Records sync to device during last connection → full patient history available offline → notes added in the field sync automatically on reconnect.
AUTO-TAGGED AS
THE STAKES
Without offline access, the vet either drives back to the clinic or makes a judgment call without the patient's history. Neither is acceptable.
THE SCENARIO
"You have 14 manila folders per patient, 2,300 active patients, and a practice manager who has three weeks."
CATALOG WORKFLOW
Bulk scan with any scanner → AI extracts patient name, document type, date, species → auto-sorted into correct patient records → human review queue for low-confidence extractions.
AUTO-TAGGED AS
THE STAKES
Manual migration at 4 minutes per document × 32,200 documents = 2,147 hours. Catalog's AI handles 80% automatically.
THE SCENARIO
"A client requests their pet's complete medical history for a second opinion. You need to share it securely without emailing a ZIP file."
CATALOG WORKFLOW
Generate a time-limited secure share link → client sees a read-only view of their pet's records → link expires after 48 hours → full audit trail of who accessed what.
AUTO-TAGGED AS
THE STAKES
Emailing unencrypted patient records is a liability. Secure share links eliminate the risk while improving the client experience.
Ready to see your clinic's specific gaps?
The free audit maps every row above against your actual workflow in 20 minutes.
From manila folder
to compliance dashboard.
CAPTURE
Scan, upload, or drag from anywhere.
Use any scanner, your phone camera, or drag files from your email. Catalog accepts PDFs, images, and scanned documents. No special hardware required — the mobile equine vet in a truck cab works the same as the clinic manager at a desktop.
- Bulk scan 200 files at once
- Mobile camera capture with auto-crop
- Email attachment forwarding
- Fax-to-digital integration
CLASSIFY
AI reads the document. You review, not re-enter.
Catalog's extraction engine reads every document and identifies patient name, species, document type, dates, and expiration fields. Low-confidence extractions go to a human review queue — you verify in one click, not re-type from scratch.
- Species + breed detection
- Expiration date extraction
- Patient ID cross-reference
- Human review queue for edge cases
SURFACE
Every record where your hand reaches.
Search by patient name, species, document type, or expiration date. Filter by compliance status. Share a time-limited link with a boarding facility. Export a compliance report for a state inspection. The record that took 12 minutes to find in a manila folder surfaces in under 11 seconds.
- Full-text search across all documents
- Compliance dashboard by patient
- Secure share links (48h expiry)
- One-click state inspection export
The eleven-second moment
changes everything.
< 60s
Average document retrieval
"A boarding facility called at 4:52 PM on a Friday. I had the rabies certificate on their screen by 4:53. That used to be a 20-minute panic and a lost client."
Dr. Renata Kowalczyk
Practice Owner · Westlake Animal Hospital, Austin TX
3 hrs/week
Administrative time saved
"I run an equine practice out of a truck. Before Catalog, I was handwriting notes on a clipboard and hoping I'd transcribe them correctly back at the barn. Now I dictate, it uploads, done."
Marcus Osei
Mobile Equine Veterinarian · High Country Equine Services, Bozeman MT
100%
State inspection pass rate
"We passed our state inspection without a single missing record. The inspector actually commented on the compliance dashboard. She asked what software we were using."
Jennifer Thao
Clinic Manager · Cascade Veterinary Group, Portland OR
Two ways in.
Both start with your clinic.
Start Your Free Clinic Audit
20 minutes. We map your current document workflow against Catalog's capabilities and show you exactly where you're losing time and compliance confidence.
Download the Compliance Checklist
A 14-point checklist covering every document type state inspectors look for — with the exact format, retention period, and access requirements for each.